Estimate the all-in cost of your corporate event in Paris — venue, catering, AV, decor, photography, production. Based on real market rates from our editorial team's working files.
Figures are mid-market 2026 indicative ranges based on Paris market rates observed by our editorial team. Excludes guest travel, internal staff time, content production and translation. Actual quotes vary 15–25% depending on supplier, season specifics and negotiation.
A typical 200-guest corporate event in central Paris runs between €80,000 and €180,000 all-in. The variance reflects how loaded the event is on three levers: the venue (€15-50k swing), the catering format (€20-60k swing), and the audiovisual ambition (€10-90k swing). The calculator above weights these three correctly.
Venue hire includes the room fee, mandatory in-house staff, cleaning and security. Many Paris heritage venues charge a fixed hire plus a minimum F&B spend with an approved caterer list.
Food & beverage covers the menu, beverages, service staff (typically 1 waiter per 8 seated or 10 cocktail guests), kitchen logistics and rental cleaning. Premium wine pairings add €60-180/person.
Audiovisual production ranges from a single sound system (€2-5k) to broadcast-grade hybrid setups (€80-150k+). The hybrid format pushes AV from 8% of total budget to 25-35%.
Decor & floral covers scenography, branded elements, table dressing and floral installations. Plant-led installations rented and returned cost 40-60% less than cut flower compositions.
Photography & video typically runs €3-12k for full coverage (photo + video + aftermovie). Editorial-style coverage with 24h delivery commands a premium.
Entertainment covers DJ, live band, jazz quartet, magicians, MCs, dancers. Range from €1.5k (background DJ) to €25k+ (named live act).
Logistics covers production management, signage, badges, security beyond venue minimum, coatcheck, ground transport coordination, and contingency budget (10% recommended).
Season pricing. Paris Fashion Weeks (Feb-Mar, Sep-Oct), Art Basel Paris (late October) and the Christmas corporate window push venue and supplier rates up 30 to 60%. The same brief in mid-January costs 25% less than in late September.
Venue tier. A mid-market hotel hire for 200 starts at €5-8k. A palace hotel ballroom for the same headcount runs €25-45k, before F&B minimums. Heritage and atypical venues sit between, but often impose exclusive caterer lists that raise F&B by 20-30%.
AV ambition. Basic sound + slides for 200 sits at €2-5k. Standard stage/lighting/screens runs €8-18k. Hybrid with multi-camera and livestream pushes €20-50k. Flagship LED-wall productions with broadcast crew reach €60-150k+.
The most common budget miss we observe is under-quoting audiovisual on hybrid briefs. Hybrid is the new default, and the broadcast layer of the event genuinely costs more than planners coming from pre-2020 reference data expect.
Three substantial cost lines sit outside the calculator deliberately, because they depend on the client's own scope: guest travel and accommodation (highly variable by audience geography), internal staff time and project management (in-house vs. agency model), and content production (keynote speakers, films, deliverables).
The output is an indicative planning range based on real Paris market rates observed by our editorial team. Actual quotes depend on season, venue choice, supplier negotiation and specific scope. Treat the output as a planning baseline, not a final quote.
Seven categories: venue hire, food and beverage, audiovisual production, decor and floral, photography and video, entertainment, and logistics. Internal staff time, content production and guest travel are usually budgeted separately.
For most Paris corporate events, food and beverage (30-45% of total) and venue hire (15-25%) are the two largest lines. Audiovisual becomes the largest line for hybrid events with broadcast requirements.
Paris Fashion Weeks (February-March, September-October) and Art Basel Paris (late October) push venue and supplier rates up by 30 to 60%. The Christmas corporate window (mid-November to mid-December) sees similar pressure. Plan around these or book six months ahead.
Yes. Send us your brief via the contact form and we return a curated three-to-five venue shortlist with category-by-category budget bands matched to your specific scope — within one working day.